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Results & Report Cards
Teachers · Exams Officer · Principal
Staff Manual
How to enter marks, how the computer grades them, and who approves what
How the grading system works
Read this once and you will never be confused again. The rule is simple: the teacher writes the marks, the computer does all the mathematics. Nobody in this school adds up a total, works out a percentage or decides a grade by hand. The system does it the instant a number is typed.
The mark the child actually got in that subject. This is the only box a teacher normally touches.
The highest mark possible for that subject. It is grey and locked for teachers so that nobody can change the rules by accident.
Extra marks for an outstanding answer. Only some subjects have it. If there is no bonus, leave it at 0.
Score + Bonus. It appears on its own as you type. You never type it.
(Score + Bonus) ÷ (Max + Bonus Max) × 100.
The letter A+, A, B, C or D — decided by the percentage.
The French word printed on the bulletin — EXCELLENT, TRES BIEN, BIEN, ASSEZ-BIEN, PASSABLE or INSUFFISANT.
| GRADE | PERCENTAGE | WHAT IT MEANS |
|---|---|---|
| A+ | 95% - 100% | Excellent |
| A | 90% - 94% | Very Good |
| B | 80% - 89% | Good |
| C | 60% - 79% | Satisfactory |
| D | 0% - 59% | Needs Improvement |
EXCELLENT
95% and above
TRES BIEN
90% – 94%
BIEN
80% – 89%
ASSEZ-BIEN
60% – 79%
PASSABLE
50% – 59%
INSUFFISANT
Below 50%
| SUBJECT | SCORE | BONUS | MAX | TOTAL | % | GRADE |
|---|---|---|---|---|---|---|
| LANGUAGE ART / PHONICS | 24 | 2 | 30 | 26 | 86.67% | B |
| MATHEMATICS | 22 | — | 30 | 22 | 73.33% | C |
| SCIENCE | 16 | — | 20 | 16 | 80.00% | B |
| SOCIAL STUDIES | 17 | — | 20 | 17 | 85.00% | B |
| TOTAL | 81 | 81/100 | 81.00% | B | ||
One evaluation period = one card
The academic calendar decides how many evaluation periods a term has. Each one gets its own card in the form. You fill each card and submit it.
The coefficient
Every evaluation period has a coefficient. A period with coefficient 2 counts twice as much as a period with coefficient 1. The computer applies it for you — you never do this sum.
The term result
The computer takes the percentage of each period, multiplies it by that period's coefficient, adds them all up and divides by the total coefficient. That is the term result.
The General Annual Result (GAR)
At the end of the year the two curricula are combined: ((Semester 1 American + Semester 2 American) × 2 + (Semester 1 French + Semester 2 French) × 1) ÷ 6.
Admitted or Repeat
A student whose GAR is 50% or more is ADMITTED to the next class. Below 50%, the student REPEATS. The threshold is set on the Academic Year record by the Exams Officer.
A real GAR example
American — Semester 1: 82% · Semester 2: 86%
French — Semester 1: 74% · Semester 2: 78%
(82 + 86) × 2 = 336
(74 + 78) × 1 = 152
336 + 152 = 488
488 ÷ 6 = 81.33%
81.33% is above 50%, so the student is ADMITTED to the next class.
The MAX box is grey and I cannot type in it. Is it broken?
No — that is correct. Only the Exams Officer can set a maximum mark. It is locked for teachers so that nobody changes the rules by accident.
I typed 200 instead of 20. What do I do?
If the record is still a Draft, just correct it and save again. If you already submitted it, ask the Exams Officer to return the record — then you can fix it.
The form is locked and I cannot type anything.
You have already submitted it. That is normal. It unlocks only when the Exams Officer returns it to you.
The grade looks wrong.
Check the MAX mark for that subject. The percentage is the score divided by the maximum, so a wrong maximum makes a wrong grade. Only the Exams Officer controls the maximum.
A parent says they cannot see the report card.
Only APPROVED reports appear in the parent portal. If it is still waiting for the Exams Officer or the Principal, the parent will not see it yet.
Do I have to calculate the total or the average myself?
Never. The computer calculates everything — the subject total, the percentage, the letter grade, the mention, the term average and the annual result. You only type the marks.
How many documents does one student get?
Twelve: two American progress reports, the American exam report, two American semester transcripts, two French progress bulletins, two French semester bulletins, the General Annual Result, the grade explanation sheet and the parent acknowledgement slip.
How does an outside school check a report card?
Give them the verification number printed in the footer of the report card. They open the Result Verification Portal, type the number, and see the official record with all 12 documents. No login is needed.
Written by
Mr. Idoko John Elijah
Company
Estech Consultancy (Estech Hub CI Africa Ltd)
Platform
Scholarly — SchoolFlow
Written so that any staff member — no matter how new — can enter results and understand the grading system with confidence. Follow the steps in order and never skip a warning.
