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LEPEX Staff Portal Manual
Official Staff Guide 2026 · by Idoko John Elijah (IJE)
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OFFICIAL STAFF MANUAL · 2026 EDITION
This guide covers everything you need to know about your LEPEX staff office — from logging in, to submitting reports, managing payroll, requesting loans, and attending virtual meetings.
Groupe Scolaire Le Pôle de l'Excellence · LEPEX Academy
Authored by Idoko John Elijah (IJE) · Founder & System Architect
LEPEX ACADEMY · STAFF GUIDE
A Message from the Creator to Every Staff Member
Dear Colleague,
Every staff member at LEPEX is not just an employee — every one of you is the backbone of this institution. Every class taught, every report filed, every attendance marked, every meal served — it all contributes to an experience that shapes young lives.
The LEPEX Staff Portal was built with one mission: to eliminate the paperwork and bureaucracy that slows down great educators. A salary slip should not require a 30-minute queue. A leave request should not sit in someone's inbox for days. Reports should reach leadership instantly.
This manual covers every feature of the staff portal — written in plain language, step by step, with no technical jargon. Read it once, and you will never feel lost in the system.
"A school is only as good as the people who run it. This system was built to give every LEPEX staff member the tools of a world-class professional. Every staff member deserves nothing less."
— Idoko John Elijah (IJE)
Every role matters deeply. This system exists to support the entire team, not burden them. Let it work for you every single day.
With deep respect and appreciation for every member of the LEPEX team,
Idoko John Elijah (IJE)
Founder, System Architect & Digital Director
LEPEX Academy · Groupe Scolaire Le Pôle de l'Excellence
2026
LEPEX Staff Portal Manual · 2026
Page 2
Chapter One
🔐 How Office Authentication Works
LEPEX uses a secure Office Login system. Each office (Finance, Principal, Customer Service, etc.) has its own protected access. Your login credentials are set up by the system administrator. Your session will auto-expire after your configured duration.
Go to the School Application
Open the LEPEX app or website on your device. On the main navigation, look for "Office Login" or check the bottom of the homepage.
Select Your Office
You will see a list of offices: Principal Dashboard, Finance, Customer Service, Exams Officer, ICT, Canteen, Administration, PA Office, and more. Select your assigned office.
Enter Your Credentials
Type your staff email address and the password provided to you by the ICT/Admin office. These are unique to you and confidential — do not share them.
Your Session Begins
Once logged in, your session timer starts. You will see a banner showing your session status and remaining time. The duration is set by administration.
Session Expiry
When your session expires, you will be automatically redirected to the login page. Simply log in again. This protects the school data from unauthorized access.
🔒 Security Notice: Never share your office login credentials with anyone, including other staff. If you believe your password has been compromised, contact the ICT Office immediately to reset it.
LEPEX Staff Portal Manual · 2026
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Chapter Two
After logging into your Staff Portal (separate from the office login), you gain access to personal tools for managing your professional life at LEPEX. Here's everything available to you:
My Profile
View and update your personal information, department, and contact details. Upload your profile photo.
Salary & Payroll
View your current salary slip, check past payroll records, and download official salary documents.
Weekly Reports
Submit your weekly work report to leadership. Track accomplishments, challenges, and support needed.
Loan Requests
Apply for an emergency staff loan. Track your application status and repayment schedule.
Attendance
View your attendance records. Your check-ins are recorded via QR code scanner at the school entrance.
Canteen Wallet
Check your staff canteen card balance. Use your 4-digit PIN to pay for meals without cash.
My Documents
Upload and store important work documents — contracts, certificates, and official records.
Video Meetings
Join Principal-hosted conference meetings directly from your portal. Participate from any device.
⚡ How to Access Your Staff Portal
Visit the LEPEX school app on your device
Click "Staff Office" from the main navigation
Enter your registered staff email address
The system locates your staff profile automatically
Your full portal opens — all features are available from the tabs
LEPEX Staff Portal Manual · 2026
Page 4
Chapter Three
📋 Submitting Your Weekly Report
Every week, you are required to submit a progress report to leadership. This takes less than 5 minutes and keeps management informed about your work without needing a meeting.
Go to the Staff Portal → Weekly Reports tab
Click "New Report" and select the week
Fill in: Accomplishments, Challenges, Students Impacted, Support Needed
Select your workload level and health status
Click "Submit" — your report reaches the Principal instantly
🏥 Applying for a Staff Loan
LEPEX offers emergency staff loans to help you through difficult times. The system handles the entire application electronically — no embarrassing in-person requests.
Eligible Purposes
Medical emergency
Family emergency
Education
Housing
Transport
How to Apply
Go to Loan Requests tab
Enter amount & purpose
Choose repayment months
Submit — Principal reviews
Funds disbursed if approved
📅 Attendance via QR Code
Your attendance is recorded automatically using QR code scanning at the school gate. Here's how it works:
A QR code scanner is positioned at the school entrance
Scan the QR code when you arrive — your check-in is recorded instantly with time & location
Late arrivals (after 7:30am) are flagged as "Late" automatically
View your full attendance history in the Attendance tab of your Staff Portal
The Principal can see all staff attendance data in real time
LEPEX Staff Portal Manual · 2026
Page 5
Every tool in this system was designed to support you. If you encounter any issue or have a suggestion to improve the platform, your voice matters — speak to the ICT Office.
ICT Office
For login issues, system errors, or credential resets
Administration
For payroll queries, contracts or documents
Finance Office
For loan disbursement, canteen top-ups, salary
Principal Office
For report reviews, meetings & approvals
Groupe Scolaire Le Pôle de l'Excellence
LEPEX Academy · Staff Portal User Manual · 2026 Edition
Authored by Idoko John Elijah (IJE)
